The coffee roasting log your whole roastery shares

Coffee roastery software without the machine hookup

Green coffee, roast log and cupping in one place

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  Green coffee inventory management

  Record each lot as it arrives: lot code, origin, producer, variety, process, importer, arrival date, weight and cost per pound. The weight left goes down by itself as batches are logged, and the dashboard flags lots running low.

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  A roast log for every batch

  Green weight in, roasted weight out, drop temperature, total time, development time and roast level, against the lot it came from. Weight loss is worked out for you, and a batch can't use more green coffee than the lot has left.

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  A cupping score sheet that keeps

  Score green samples and roasted batches on SCA-style categories with a total and tasting notes. The roaster sees the scores on their own batch, and the dashboard shows the average by month and by lot.

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  Roles for a small team

  Roasters log and fix their own batches. A QC cupper runs sessions and scores. Only the owner sees what the green coffee cost.

Questions

Asked at the roaster, the cupping table and the shelf

What should a coffee roasting log include?

For each batch: the date, the green coffee lot it came from, the green weight in, the roasted weight out (so the weight loss), the drop temperature, the total roast time, development time and roast level, who roasted it and any notes. RoastBook asks for exactly those, and ties each batch to its green lot so the log doubles as your trace from bag to farm.

Is this better than a coffee roasting log template in Excel?

A template works for one person. RoastBook is the same log shared by the team: the roaster logs from the floor, the owner sees stock and costs, the cupper scores against the batch, and the weight left on each green lot updates without a formula. You can import your existing green coffee sheet as CSV and export everything back out.

Do I need to connect my roaster?

No. RoastBook is a simple shared log, not roast profiling software. There's nothing to install on the machine. Keep using Artisan or your roaster's own software for the curve if you like, and log the batch's numbers here.

How does green coffee inventory tracking work?

Add each lot with its received weight. Every roast batch logged against the lot takes its green weight off what's left, so the inventory is always current. The dashboard sorts lots by how much is left and flags the ones under a fifth of what arrived.

Can I use an SCA cupping score sheet?

Yes. Each sample gets fragrance and aroma, flavor, aftertaste, acidity, body, balance and sweetness out of 10, a total out of 100 and tasting notes, scored against either a roasted batch or a green sample. Category scores are optional if you only record the total.

How is the cost of a roasted pound worked out?

From the green cost per pound you enter on the lot and the real weights of every batch roasted from it: the green cost spread over what came out of the roaster. Only the owner sees costs; roasters and cuppers never do.

Can I share cupping results with a buyer?

On the Quality Team plan the owner or the session's cupper can turn on a read-only link to one cupping session: samples, scores and tasting notes, with no costs, stock or names. Turn it off and the link stops working.

Is there a free plan?

Yes. Micro is free for one person: 25 green lots and 60 roast batches a month, with cupping scores and the dashboard. Roastery adds roaster logins, import and export; Quality Team adds a QC cupper and share links.

Updated October 12, 2026