Privacy policy

RoastBook ("we") helps small coffee roasters keep their green coffee inventory, roast batch log and cupping scores in one place. This page explains what we store and why. We don't sell your data and we don't show ads.

What we store

• Your account: your email address and a securely hashed password, handled by Amazon Cognito.
• Your company's records: company name and weight unit, green coffee lots (origin, producer, supplier, weights and the cost you paid), roast batches with their weights, temperatures, times and notes, cupping sessions with scores and tasting notes, and who on your team did what. Green coffee costs are shown only to your company's owner. A cupping session whose share link you turn on shows its samples, scores and tasting notes to anyone who has the link.
• Page-view analytics: the page you visited, the referring site, your browser's user agent, rough location when available, and a one-way hash of your IP address that changes daily. We never store your raw IP address.
• Feedback you send us, with your email if you give it.
• Billing: payments are processed by Stripe. We store your Stripe customer and subscription IDs and your plan, never your card number.

Cookies

We use only first-party cookies: one to keep you signed in, and two random IDs that count visits and sessions. No third-party tracking or advertising cookies.

Who processes your data

Amazon Web Services (hosting, database, sign-in), Stripe (payments) and Resend (email). Each processes data only to provide its service to us.

How long we keep it

Your company's records stay until you delete them or ask us to close the account. Analytics are kept in aggregate form for as long as they're useful.

Your choices

On a paid plan the owner can export green lots and roast batches to CSV at any time. To get a copy of everything, correct something, or delete your account and company data, contact us and we'll handle it within 30 days.

Contact

Questions about privacy: use the feedback form.